Normally items on this list are completed in the order they appear. However, it is possible to work on several items at the same time.

1. Have one or more tours and possible hotels been selected? If yes, then notify the Program Coordinator and he/she will send the prices of the selected tours, hotels and services as well as a full itinerary. If no, then email the Program Coordinator for assistance if there are questions and/or a need for a special-interest tour program.

2. Did you receive the prices for each selected tour, hotel and service as well as a full itinerary for each tour? If yes, then collect information for the Hotel, Visitor & Insurance Information Forms. If no, then email the Program Coordinator and he/she should send them within one business day.

3. Did you make flight, bus and/or ferry reservations to/from Turkey? If yes, then add the details to the Visitor Information Form. If no, then complete this soon and/or notify the Program Coordinator if necessary.

4. Did you print, complete and mail two copies of the contract to Ekstra Tourism’s Head Office? If yes, then continue completing the Hotel Information Form. If no, then compete this soon and/or notify the Program Coordinator if necessary.

5. Are funds ready for the first payment? If yes, then send the funds according to the Payment Procedures. If no, then complete this soon and/or notify the Program Coordinator if necessary.

6. Did the Program Coordinator confirm receiving the two copies of the contract and mailing one of them back? If yes, then continue with the checklist. If no, then the Program Coordinator will maintain email communication until the contract is received. Normally it should be received within 15 days.

7. Is the Hotel Information Form complete? If yes, then email the form as an attachment to the Program Coordinator. He/she will make reservations when all the details are understood. If no, then continue collecting information until it is complete and email the Program Coordinator for assistance as needed.

8. Did the Program Coordinator confirm receiving the completed Hotel Information Form? If yes, then continue collecting visitor & insurance information. If no, then please re-send the information and confirmation should come within one business day.

9. Did the Program Coordinator confirm the hotel reservations within two business days? If yes, then continue collecting information for the visitor & insurance forms. If no, then please notify the Program Coordinator and confirmation should come within two business days.

10. Did the Program Coordinator confirm receiving the first payment? If yes, then continue with the checklist. If no, then maintain frequent email communication until confirmation is received.

11. Did the Program Coordinator confirm that the hotel reservations were guaranteed? If yes, then continue with the checklist. If no, then maintain frequent email communication until confirmation is received.

12. Have the flight, bus and/or ferry arrangements to/from Turkey been paid for? If yes, then continue with the checklist. If no, then it may need to be done soon.

13. Is the Visitor Information Form complete? If yes, then email the sheets as an attachment to the Program Coordinator. If no, then continue collecting information and email questions to the Program Coordinator as needed.

14. Did you receive your copy of the completed contract? If yes, then continue with the checklist. If no, then notify the Program Coordinator. Normally your copy of the completed contract should be received within 15 days of completing Item #6.

15. Are funds available for the second payment? If yes, then send the funds according to the Payment Procedures. If no, then complete this soon and/or notify the Program Coordinator if necessary.

16. Did the Program Coordinator confirm receiving the completed Visitor Information Form? If yes, then continue on the Insurance Information Form. If no, then please re-send the form. Confirmation should come within one business day.

17. Is the Insurance Information Form complete? If yes, then email the form as an attachment to the Program Coordinator. If no, then continue collecting information until the form is as complete as reasonably possible. Inform the Program Coordinator as needed and send the forms when there are as complete as possible.

18. Did the Program Coordinator confirm receiving the Insurance Information Form? If yes, then you are almost done! If no, then please re-send the form. Confirmation should come within one business day.

19. Did the Program Coordinator confirm receiving the second payment? If yes, and if this also the last payment, then get the plane tickets & passports ready and start packing! Soon your group will experience a very satisfying visit to Turkey. If no, then the Program Coordinator will maintain frequent email communication until a confirmation is sent.

20. Did the Program Coordinator confirm receiving the third payment (if needed)? If yes, then start packing! If no, then the Program Coordinator will maintain frequent email communication until a confirmation is sent.